In the realm of payroll services, 12Pay, owned by IRIS, offers a streamlined and HMRC-recognised suite of payroll software tailored for small to medium-sized UK businesses, accountants, and payroll bureaus. This review will delve into the pricing and features of 12Pay payroll software packages to assist businesses in making informed decisions.
12Pay payroll prices and features
| Feature | Express (Free) | Premium (£79+VAT) | Bureau (£156+VAT) |
|---|---|---|---|
| Recognised by HMRC | ✔ | ✔ | ✔ |
| Limit to the number of companies on one licence | 3 | 3 | No Limit |
| Maximum number of employees per company | 9 | 30 | No Limit |
| Monthly/weekly payrolls | ✔ | ✔ | ✔ |
| Automatic holiday entitlement | – | ✔ | ✔ |
| Print payslips on blank paper | 6 Payroll trial | ✔ | ✔ |
| Print self-sealing payslips | – | ✔ | ✔ |
| Print A4 window-envelope style payslips | – | ✔ | ✔ |
| Email payslips to employees | – | ✔ | ✔ |
| Bulk printing of P11, P60, Pay Statements | Trial | ✔ | ✔ |
| Payroll summary report | Trial | ✔ | ✔ |
| Reconciliation report, Net Pay, Annual summary | Trial | ✔ | ✔ |
| Custom logo on reports and payslips | – | ✔ | ✔ |
| Report Writer for custom reports | – | ✔ | ✔ |
| Store additional HR details against employees | – | ✔ | ✔ |
| Live submission of RTI to HMRC | <10 employees | ✔ | ✔ |
| Auto Enrolment Module | N/A | Optional (£79) | Optional (£145) |
| CIS Extensions for Subcontractors | N/A | Optional (£37) | Optional (£37) |
| IRIS My ePay Window for e-payslips | N/A | Per employee cost | Per employee cost |
| Exporting files/reports to Excel | – | – | ✔ |
| Annual Cost | Free | £79+VAT | £156+VAT |
Overview of 12Pay payroll packages
12Pay presents three primary payroll packages – Express, Premium, and Bureau – each catering to different business needs and sizes.
Express Edition
The Express edition is a complimentary offering designed for small companies with up to nine employees. It’s a suitable choice for businesses where digital payslips and extensive management reports are not a necessity.
This free software handles all pay calculations and HMRC filings, such as Real-Time Information (RTI) submissions.
- Takes 2 minutes
- Receive quotes to compare
- Easy and no commitment
However, this option does not include automatic holiday entitlement calculations, email payslips, or exporting files to Excel.
The Express edition allows for the management of up to three companies per license.
Premium Edition
At £79+VAT per annum, the Premium edition extends the capabilities of the Express version, accommodating up to 30 employees per company for up to three companies per license.
This package includes additional features such as the optional Auto Enrolment Module for pensions, priced at £79, and CIS (Construction Industry Scheme) Extensions for subcontractors at £37.
- Give your requirements
- Receive quotes to compare
- Choose a provider or walk away - your choice!
The Premium edition caters to businesses requiring a more comprehensive payroll solution with reporting and payslip functionalities.
Bureau Edition
The Bureau edition is 12Pay’s most extensive offering, suitable for accountancy practices, payroll bureaus, or large businesses that manage payroll for multiple companies.
For £156+VAT per annum, there is no limit on the number of companies or employees.
This edition also offers the optional Auto Enrolment Module and CIS Extensions, priced the same as the Premium edition.
The Bureau edition is designed for organisations seeking the highest level of flexibility and features in their payroll operations.
Key features across 12Pay packages
All 12Pay packages are recognised by HMRC and are designed to simplify payroll processes, ensuring compliance with current legislation. The software includes functionalities such as:
- Tax and NI calculations
- Furlough claim calculations
- Electronic payslips and HMRC documents distribution
- Reporting tools for enhanced business decisions
- Auto Enrolment communications and management
- Real Time Information (RTI) reporting
- Holiday pay configurations
Customer support and additional services
12Pay prides itself on customer support, offering a help centre with guides and documentation to assist users. Additionally, IRIS 12Pay Employee Verification simplifies employment and income data gathering, which can be a boon for employees applying for loans, mortgages, and tenancy agreements.
Conclusion – 12Pay review
12Pay offers a competitive range of payroll packages designed to fit various business sizes and needs.
From the free Express edition suitable for small businesses to the comprehensive Bureau edition for larger entities and payroll service providers, 12Pay delivers a cost-effective solution for efficient payroll management.
For businesses in need of a reliable payroll system, 12Pay’s offerings provide a blend of functionality and value.
For further details or to select the package that best suits your business needs, visit IRIS 12Pay’s website.
FAQ for 12Pay review
12Pay is a range of payroll software packages offered by IRIS Business Software Ltd that provides payroll solutions for small to medium-sized businesses, accountants, and payroll bureaus.
Yes, all 12Pay software packages are recognised by HMRC.
Yes, 12Pay can manage RTI submissions to HMRC.
12Pay offers a free Express edition suitable for small businesses with up to 9 employees.
Yes, the Bureau edition of 12Pay is designed for large businesses and payroll bureaus with no limits on the number of companies or employees.
The 12Pay Premium package costs £79+VAT annually.
Yes, 12Pay includes functionality for calculating furlough claims.
Yes, 12Pay offers CIS (Construction Industry Scheme) Extensions for subcontractors.
12Pay provides an optional Auto Enrolment Module for pension management.
12Pay is updated regularly to ensure compliance with the latest payroll legislation.
Yes, the Premium and Bureau editions of 12Pay can generate electronic payslips.
Yes, 12Pay supports monthly, weekly, 2-weekly, and 4-weekly payrolls.
The Auto Enrolment Module costs an additional £79 for Premium and £145 for Bureau editions.
The Express edition of 12Pay offers a trial period for certain features.
Yes, you can manage up to three companies with the free 12Pay Express edition.
12Pay provides a help centre with support guides and documentation for its users.
Holiday pay calculations are available in the Premium and Bureau editions of 12Pay.
You can upgrade your 12Pay package at any time by contacting their customer service or through your account settings.