SD Worx payroll prices and options review – 2024 UK costs guide

Navigating the labyrinthine world of payroll services can be daunting, particularly when it comes to understanding pricing and costs. SD Worx, a prominent name in the field, offers a variety of services ranging from payroll software to full-fledged managed payroll services. This article aims to shed light on the cost implications of opting for SD Worx’s solutions, helping UK businesses make informed decisions.


Video: Answering your common questions about payroll prices and costs

SD Worx payroll price list

Please note that these are approximate figures and actual costs may vary based on your specific requirements.

Service TypeSetup FeeMonthly Cost Per UserAdditional Features Cost24/7 Support Cost
Software as a Service (SaaS)£0 – £500£20 – £100£5 – £20 per feature£10 – £30
Managed Payroll Services£1,000+£10 – £20£5 – £20 per feature£10 – £30
Integrated HR and Payroll£3,000 – £10,000£15 – £25£10 – £30 per feature£15 – £40
SD Worx payroll costs


  • Setup Fee: Initial cost for setting up the service.
  • Monthly Cost Per User: Ongoing monthly charges per employee or user.
  • Additional Features Cost: Extra charges for add-on features like real-time analytics, tax filing, etc.
  • 24/7 Support Cost: Cost for round-the-clock customer support.

It’s always advisable to consult directly with SD Worx for a custom quote tailored to the specific needs of your business.

SD Worx payroll options explained

SD Worx provides a myriad of payroll services that cater to different organisational needs:

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  1. Software as a Service (SaaS): Suitable for businesses that have an in-house team but require robust software for payroll processing.
  2. Managed Payroll Services: Designed for organisations that prefer to outsource the entire payroll function.
  3. Integrated HR and Payroll Solutions: A comprehensive solution that combines human resources and payroll functionalities.

Factors affecting pricing

  1. Size of the workforce: The number of employees is directly proportional to the cost.
  2. Complexity of payroll: Different employee statuses, various types of payments, and benefits can add layers of complexity that may affect the price.
  3. Additional features: Custom modules like tax filing, benefits management, and real-time analytics will contribute to a higher price point.
  4. Level of support: 24/7 support and dedicated account managers can increase costs.

SD Worx payroll prices

SaaS solution

The pricing for the SaaS model is usually subscription-based. Monthly charges can range from £20 to £100 per year depending on the features required.

Managed payroll services

Managed services generally incur a set-up fee and ongoing monthly charges. These can start from £1,000 for the initial set-up and approximately £10 to £20 per employee per month.

Integrated HR and payroll solutions

Bundling HR and payroll services can lead to cost savings, but initial costs can range between £3,000 and £10,000 depending on the scale and features. Monthly charges are typically similar to managed payroll services but might include a premium for the added HR functionalities.

Are there any hidden costs?

It’s crucial to scrutinise the fine print for any extra charges such as:

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  1. Data migration fees
  2. Training costs
  3. Additional fees for rush services
  4. Penalties for terminating the service before a specified period

Final thoughts – SD Worx payroll

While cost is undoubtedly a critical factor, businesses should also consider other elements like the reputation of the service provider, customer support quality, and the adaptability of the software or service as business needs evolve.

SD Worx offers a scalable and comprehensive set of options. However, the key to effective cost management lies in identifying the needs of your organisation and diligently reading through the contract terms. By doing so, you can ensure that you are investing in a solution that is not only cost-effective but also tailored to your business requirements.

FAQ for SD Worx payroll

What is SD Worx?

SD Worx is a payroll and HR services provider that offers a range of solutions, including Software as a Service (SaaS), managed payroll services, and integrated HR and payroll systems.

How is the cost of SD Worx services determined?

The cost is determined by several factors, including the size of your workforce, the complexity of your payroll needs, and the specific features you require.

Is there a setup fee?

Yes, especially for managed payroll services and integrated HR and payroll solutions. Setup fees can start from around £1,000.

Are there subscription-based plans?

Yes, the SaaS solution typically follows a subscription-based pricing model, with monthly charges per user.

Can I get a custom quote?

Absolutely. SD Worx offers customised quotes based on the specific needs of your organisation.

Is there a minimum contract term?

Contract terms vary based on the service and package you select. Make sure to read the terms and conditions carefully before making a decision.

What if I want to terminate the contract early?

Early termination may result in penalties. It’s crucial to understand the terms of service to avoid any unexpected fees.

Are there any discounts for bundling HR and payroll services?

Yes, opting for an integrated HR and payroll solution may result in some cost savings.

Are data migration fees applicable?

This depends on the complexity of the data and the service you opt for. Data migration fees may apply.

Do they offer real-time analytics?

Yes, but this feature may come at an additional cost depending on your selected package.

Is 24/7 support available?

The level of customer support varies by package and may affect the overall cost. 24/7 support is usually available at a premium.

How often are software updates released?

SD Worx regularly updates its software, typically included in your subscription cost, but major upgrades may incur an additional fee.

Are there any training costs?

Training services may be provided, but they are generally not included in the standard pricing.

What kind of payment methods does SD Worx accept?

Payment methods vary but commonly include bank transfers, credit/debit cards, and direct debits.

Are there any additional costs for multi-country payroll?

Managing payroll across multiple countries will likely result in higher costs due to the added complexity.

Can I add or remove features from my package?

Yes, most packages are scalable. However, adding features will likely increase your monthly costs, while removing features may decrease them.

Is there a trial period?

This depends on the service and the specific terms of your agreement. It’s best to consult directly with SD Worx for this information.

Do they handle tax compliance?

Yes, tax compliance is usually a part of their managed services, although it may come at an additional cost.

How reliable is the service?

SD Worx has a strong reputation for reliability and compliance, backed by years of experience in the field.

Is it easy to switch to SD Worx from another provider?

The ease of switching will depend on your current setup and how easily your existing data can be migrated. Consult with SD Worx for a more detailed transition plan.

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