If you’re seeking a payroll outsourcing bureau for your Edinburgh-based business, then this article should have what you need. Here we review the top 9 payroll companies in Edinburgh, giving you the key facts to help you choose a nearby outsourced payroll provider for your business.
Best payroll companies in Edinburgh
- HR Dept Edinburgh
- Johnston Smillie Ltd
- JWD Accounting
- One Accounting
- OnPoint Accounting
- Spring Professional Services Ltd
- Steedman Ltd
- Sutherland Black
- Zen Consultants (Scot) Ltd
HR Dept Edinburgh
- Outsourced HR services provider
- Payroll services included
- Payroll and pensions
- Recruitment
- Employment contracts
- HR software and staff records
- Handbooks and policies
- Absence management
- Disciplinary and grievances
Prices:
- Pay-as-you-go or retained services
- Bespoke pricing per-client
- Initial consultation and proposal supplied
Website:
https://www.hrdept.co.uk/edinburgh-mid-east-lothian/
Email address:
Phone number:
0131 297 7545
- Takes 2 minutes
- Receive quotes to compare
- Easy and no commitment
Address:
5 South Charlotte Street
Edinburgh
EH2 4AN
Reviews:
- Facebook: 5 out of 5 based on 12 reviews
- Google: 5 out of 5 based on 105 reviews
- Trustpilot: 4.8 out of 5 based on 425 reviews
Johnston Smillie Ltd
- Accountancy firm offering payroll services
- Hundreds of clients across Scotland
- Payroll setup and management
- Auto enrolment
- Compliance
- Calculations and deductions
- Offers various pay frequencies including weekly, fortnightly and monthly
- Full bureau service available with payments made to staff
Prices:
- Accountancy services from £95 + VAT per hour
- Payroll pricing based on a per-payslip fee with minimum monthly charge for small payroll runs
Website:
Email address:
Phone number:
0131 317 7377
- Give your requirements
- Receive quotes to compare
- Choose a provider or walk away - your choice!
Website:
5 South Gyle Crescent Lane
Edinburgh
EH12 9EG
Reviews:
JWD Accounting
- Accounting, tax and payroll services
- For sole traders and ltd companies
- PAYE registration
- Payroll for any pay frequency
- All statutory forms provided
- All RTI filing
- Compliance with all legislation
- Electronic or paper payslips
- Company accounts
- Corporation tax
Prices:
- From £80 + VAT per hour for accountancy services
- Payroll on a per-payslip basis with minimum monthly fee
Website:
https://www.jwdaccounting.co.uk
Email address:
Phone number:
0131 663 6525
Address:
10 Beechgrove Avenue
Eskbank
EH22 3HW
Reviews:
- Google: 5 out of 5 based on 58 reviews
One Accounting
- Chartered accountants in Edinburgh
- Offering payroll as part of wider accountancy packages
- Only works with businesses with turnover in excess of £250K
- Services packaged in 3 pre-set tiers of bronze, silver, gold
Prices:
- Prices not listed by vendor
- Prefers clients with turnover above £250K, so fees will reflect this
- Services arranged into 3 tiers of pre-set packages including payroll
Website:
https://www.oneaccounting.co.uk
Email address:
Phone number:
0131 220 0152
Address:
2 Belford Road
Edinburgh
EH4 3BL
Reviews:
- Facebook: 5 out of 5 based on 37 reviews
- Google: 4.9 out of 5 based on 33 reviews
- Yell.com: 0 out of 0 based on 0 reviews
OnPoint Accounting
- Payroll, pensions and time-tracking
- Secure employee portal to deliver payslips, P60s, etc.
- PAYE reporting to HMRC
- RTI submissions
- End-of-the-year tax reports
- Compliance with tax code changes
- Onboarding paperwork for new employees
- Exit paperwork, like P45s, for employees leaving your business
- TSheets software for employees timesheets and time tracking
Prices:
- Payroll administration from £40 per month
- Accountancy services from £85 + VAT per hour
Website:
https://onpointaccounting.co.uk
Email address:
Phone number:
0330 135 5807
Address:
1 Duddingston Yards
Edinburgh
EH15 3NT
Reviews:
Spring Professional Services Ltd
- Payroll processing and accountancy for small businesses and sole traders
- Payroll and CIS return processing services
- Salaries, wages and subcontractor payments
- All calculations and HMRC submissions
- Company accounts
- VAT return preparation services on a quarterly or monthly basis
- AAT licensed accountant
Prices:
- Basic package
- £50 per month
- Monthly bookkeeping
- Small business accounts preparation
- Self assessment tax return preparation
- Telephone advice
- Medium package
- £150 per month
- Monthly bookkeeping
- Small business accounts preparation
- Self assessment tax return preparation
- Payroll processing
- Telephone advice
- Premium package
- £250 per month
- Monthly bookkeeping
- VAT return preparation
- Ltd company accounts preparation
- Corporation tax return preparation
- Payroll processing
- Telephone advice
Website:
https://spsltd90.wixsite.com/my-vxw-site-n64jt7
Email address:
Phone number:
0131 664 2469
Address:
2 Gracemount Avenue
Edinburgh
EH16 6SL
Reviews:
- Facebook: 5 out of 5 based on 6 reviews
- Google: 5 out of 5 based on 8 reviews
- Yell.com: 0 out of 0 based on 0 reviews
Steedman Ltd
- Accountancy firm offering payroll outsourcing, payroll consulting and related services
- Entry of payroll information on a weekly / monthly basis
- Handle the tax calculations
- Produce employee payslips
- Calculate how much PAYE is due through the Real Time PAYE system
- Produce P45, P46, P60 and all other official forms
- Keep abreast with all legislative developments
- Expert general advice on any questions on employment law
Prices:
- Operates a fixed fee per payslip charging system with no extra fees for advice
- From £70 per month + VAT
Website:
Email address:
Phone number:
0131 556 8595
Address:
3 Queen Street
Edinburgh
EH2 1JE
UK
Reviews:
Sutherland Black
- Chartered accountancy firm offering payroll services
- Services arranged into packages at fixed prices
- Fully managed payroll services
- Accuracy and timeliness guaranteed
- Supports weekly and monthly payrolls
- Electronic payslip distribution
- Manages payments to employees and HMRC
- Acts as HMRC payroll agent
- Includes auto-enrolment pension setup and management
- Handles employer and employee pension contributions
Prices:
- Small Business Service
- From £165 + VAT monthly, depending on turnover
- Annual accounts
- Corporation tax
- Company confirmation statement
- One person director payroll
- One director personal tax return
- Dedicated client manager
- Growing Business Service
- From £249 + VAT monthly, depending on turnover
- Everything from lower package, plus:
- Up to 5 person monthly payroll
- Xero software subscription (Worth £30 a month)
- Bookkeeping
- VAT
- Finance Department Service
- Bespoke pricing
- Everything from 2 lower packages, plus:
- Any size payroll
- Annual forecast and cashflow
- Management accounts
- Tax planning
- Quarterly review meetings
Website:
https://www.sutherlandblack.co.uk
Email address:
Phone number:
0131 610 3050
Address:
1 Lochrin Square
92 – 98 Fountainbridge
Edinburgh
EH3 9QA
Reviews:
- Google: 5 out of 5 based on 7 reviews
Zen Consultants (Scot) Ltd
- Payroll and pensions
- Payslips
- Pension Services
- CIS returns
- Employee contracts
- Accountancy
- Account Management
- Year-end accounts prep
- Financial & cost analysis
- Preparing financial statements
- Tax services
- Making Tax Digital (MTD)
- HMRC tax returns
- Self assessment tax returns
- VAT returns
- Limited company tax returns
Prices:
- Payroll submission and payslips from £18 + VAT per month
- CIS monthly submissions and remittance slips from £30 + VAT per month
- Workplace pension submissions from £6 + VAT
- Accountancy services from £120 – £396 + VAT
Website:
https://www.zenconsultants.co.uk
Email address:
Phone number:
0131 467 7859
Website:
19 Hoseason Gardens
Edinburgh
EH4 7EY
Reviews:
- Google: 5 out of 5 based on 38 reviews
How we determined our rankings – Evaluation criteria
To identify the top payroll service providers in Edinburgh, we employed a comprehensive evaluation process, considering several crucial factors that contribute to effective payroll management. Here’s a breakdown of the criteria we used to assess each provider:
- Local reputation based on online reviews: We analysed online reviews and customer feedback specifically from Edinburgh-based businesses. Providers with consistent praise for their precision, customer service, and reliability received higher rankings.
- Professional accreditation: Recognising the importance of industry standards, we considered providers’ professional accreditations as a significant indicator of quality. Providers accredited by esteemed bodies like the Chartered Institute of Payroll Professionals (CIPP) are seen as more credible and committed to excellence in payroll services.
- Pricing: We examined the transparency and competitiveness of each provider’s pricing structure. Providers that offer clear, straightforward pricing without hidden costs were favoured, ensuring that Edinburgh businesses can manage their payroll expenses effectively and without surprises.
- Suitability of payroll management services: We assessed the adaptability and comprehensiveness of the payroll services offered, focusing on their ability to meet the specific needs of businesses in Edinburgh. This includes managing statutory compliance like tax filings, pension contributions, and benefits administration, suitable for both small businesses and larger organisations.
FAQ – Payroll services companies in Edinburgh
What services do payroll companies in Edinburgh offer?
Payroll companies in Edinburgh provide a comprehensive suite of services to support businesses with their payroll needs. These services typically include processing employee salaries, handling tax and National Insurance contributions, managing pension auto-enrolment, issuing payslips, ensuring compliance with HMRC regulations, and filing year-end reports. Many providers also offer additional services such as bespoke reporting, support for expatriate employees, payroll consultancy, and integrated HR management solutions to provide a holistic approach to payroll and employee management.
To select the best payroll provider for your Edinburgh-based business, consider the following steps:
Define Your Needs: Understand your specific payroll requirements, including any unique aspects of your business or industry.
Research Providers: Look for providers with a strong track record in your sector and positive feedback from businesses of a similar size or nature.
Evaluate Compliance and Accuracy: Ensure that the provider stays updated with the latest payroll legislation and can offer accurate and compliant payroll processing.
Check Integration Capabilities: Verify if the provider’s system can seamlessly integrate with your existing HR and financial software.
Assess Security Measures: Investigate the provider’s data security protocols to ensure the confidentiality and safety of your payroll data.
Review Support Levels: Consider the quality of customer support, including the availability of dedicated account management or expert advice.
Compare Costs: Analyze the pricing structure to ensure it aligns with your budget and offers good value based on the services provided.
It’s also helpful to request demos or consultations with potential providers to get a clearer understanding of how their services can meet your needs.
Yes, payroll services in Edinburgh are highly suitable for start-ups and small to medium-sized enterprises (SMEs). Many providers offer scalable solutions that can be customized to fit the specific needs of smaller businesses. Outsourcing payroll can help start-ups and SMEs ensure compliance with payroll regulations, reduce administrative burdens, and avoid penalties for errors or late filings. It also allows business owners to focus more on growth and strategic planning by freeing up resources otherwise spent on payroll management.