BrightPay payroll prices and options review – 2024 UK costs guide

Looking for BrightPay payroll costs? When it comes to managing payroll, businesses have a multitude of options available to them. One of the most popular choices among UK companies is BrightPay. In this article, we will break down the pricing structure of BrightPay to help you determine if it’s the right fit for your business.


Video: Answering your common questions about payroll prices and costs

BrightPay payroll software pricing

Number of EmployeesCost Per Tax Year (£)
Up to 379
Up to 10139
Up to 25209
BrightPay payroll costs

Note: All prices are per tax year and exclude VAT.

BrightPay Connect pricing

Number of EmployeesMonthly Cost (£)
BrightPay Connect costs

Note: All prices are per month and exclude VAT.

The basics – Pricing for different employee sizes

BrightPay offers a tiered pricing model based on the number of employees you have. Here are the details:

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  • Up to 3 employees: £79
  • Up to 10 employees: £139
  • Up to 25 employees: £209
  • Unlimited employees: £289

It’s important to note that these prices are per tax year and do not include VAT.

This straightforward pricing allows small to medium-sized businesses to select a package that suits them, without paying for services they don’t require. For larger organisations, the unlimited employee package offers a fixed cost, making budgeting more predictable.

BrightPay Connect – Cloud-based advantages

If you’re looking for additional features, BrightPay Connect could be an attractive add-on. This service provides automated backup of payroll data to the cloud and offers a web-based self-service dashboard for both clients and employees.

Pricing breakdown for BrightPay Connect

BrightPay Connect comes at an extra monthly cost based on the number of employees:

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  • 1 employee: £0.60 per month
  • 5 employees: £2.52 per month
  • 10 employees: £4.67 per month
  • 25 employees: £10.52 per month
  • 50 employees: £19.02 per month
  • 100 employees: £33.52 per month
  • 250 employees: £69.52 per month
  • 500 employees: £119.52 per month
  • 1000 employees: £194.52 per month

As with the main software, prices do not include VAT.

Benefits of BrightPay Connect

While it comes at an additional cost, BrightPay Connect offers several advantages:

  1. Automated Backup: No need to worry about losing crucial data. All payroll information is securely backed up in the cloud.
  2. Self-service Dashboard: Empowers employees to manage their own personal details, reducing admin tasks for your HR and payroll departments.
  3. Remote Access: Being cloud-based, it’s accessible from anywhere, offering greater flexibility for businesses with remote or flexible working arrangements.

Final thoughts – Brightpay payroll costs

When considering a payroll software, cost is an essential factor, but it should not be the only one. BrightPay offers a robust range of services and its additional cloud-based BrightPay Connect add-on brings in extra functionalities that could streamline your payroll process even further.

By understanding the pricing tiers and additional costs for features, you can make a more informed decision that aligns with your business needs and budget.

Finally: if you’d rather offload all of your payroll rather than having to run it in-house, see our guide to outsourced payroll services costs.

BrightPay alternatives

FAQ about BrightPay payroll costs

How much does BrightPay cost?

BrightPay offers four pricing options based on the number of employees:

Up to 3 employees: £79
Up to 10 employees: £139
Up to 25 employees: £209
Unlimited employees: £289

These prices are per tax year and do not include VAT.

Is BrightPay Connect included in the basic pricing?

No, BrightPay Connect is an additional service that comes at an extra monthly cost, which varies based on the number of employees.

How much does BrightPay Connect cost?

Here are some examples:

1 employee: £0.60 per month
5 employees: £2.52 per month
10 employees: £4.67 per month
25 employees: £10.52 per month

And so on. Please note that these prices also exclude VAT.

Are there any BrightPay discounts for larger teams?

BrightPay’s pricing for larger teams doesn’t necessarily offer a discount but provides a capped fee via the unlimited employee package at £289 per tax year (excluding VAT). The cost for BrightPay Connect, however, decreases per employee as the team size grows.

Does BrightPay offer any free trials or demos?

BrightPay often offers free trials and demos, but it’s best to visit their official website for the most current information on this.

Is BrightPay pricing different for multiple locations?

The pricing is generally based on the number of employees and not on the number of locations. If you have multiple locations but the total number of employees fits within one of the pricing tiers, then that is the rate you would pay.

What additional costs should I be aware of with BrightPay?

The prices mentioned do not include VAT, so that will be an additional cost. Also, if you opt for BrightPay Connect, you will incur monthly charges based on the number of employees you have.

Can I upgrade or downgrade my BrightPay package?

BrightPay’s pricing is very flexible, allowing you to upgrade or downgrade based on your current employee numbers. You’ll need to get in touch with their customer service for the specifics.

Does BrightPay software include year-end processing?

Year-end processing is generally included in the basic pricing tiers. For more specific features, it’s always good to consult with BrightPay directly.

By understanding the details of BrightPay’s pricing model, you can make an informed decision that aligns with your business needs. Always consult BrightPay’s official website or customer service for the most current and tailored information.

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